Asia-Phil By-laws

By-Laws

Revised as of 6 July 2017

Article 1: Definition

Asia-Phil is a non-stock, non-profit foundation of educational institutions and organizations and researchers engaged in Asia and Asia-Pacific Studies.

Article II: Vision/Mission

Section 1. Asia-Phil is an internationally recognized center of Asia and Asia-Pacific studies. Asia-Phil seeks to support, promote and develop scholarship and institutional capacities in Asia and Asia-Pacific studies.

Section 2. Asia-Phil aims to promote mutual help, increase member institutions’ visibility in the international intellectual community, and strengthen ties of the institutions with other institutions abroad. In more specific terms, Asia-Phil aims

  1. to give financial support to Filipino scholars on Asia when they present papers in workshops, conferences, seminars, and similar events held in the ASEAN + THREE countries;
  2. to organize conferences and similar events in any of the ASEAN + THREE countries, and invite scholars to present papers. Asia-Phil, through funds collected from the member institutions, may subsidize the expenses of the paper presenters;
  3. to publish high quality works on Asia and make the publication available to member institutions and scholars who are affiliated with the member institutions.

 

Article III: Membership and Members’ Privileges

 

Section 1. Membership in Asia-Phil is institutional and voluntary. Institutional members can be founding and new, which includes educational institutions, NGOs, GOs, professional associations, RDIs, student organizations, industries and foundations. Individual members such as academics or scholars, students and practitioners also constitute the core membership. One can be an individual member or part of an institutional member, or both.

Section 2. Membership shall be applied for in any of the following ways:  upon invitation or upon the initiative of the prospective member or upon endorsement by an institutional or individual member. Invitations require approval by the Asia-Phil membership committees. Upon endorsement of the membership committee and approval of the board chair, the membership is approved.   Membership becomes official upon payment of the membership fee.

Section 3. A member institution in good standing shall be entitled to send participants to Asia-Phil conferences free of charge. The number of participants shall be determined by the Board of Directors. Persons affiliated with an institutional member may apply to Asia-Phil for subsidy for conference expenses.

Section 4. Individual members shall be exempted from Asia-Phil conference fees and may apply for subsidy for local and international conferences where he/she will for presentation of papers on Asia and Asia-Pacific studies.  The guidelines governing the approval of the subsidies shall be prepared by the a Committee on Privileges.

Section 5. Member institutions and individuals shall be entitled to free copies of selected online publications.

Section 6. Membership becomes valid only upon payment of membership fees.

Tbe amount of membership fees shall  be decided by the BOD meeting en banc.

Section 7. Institutional and individual members are entitled to one vote during General Assembly.

 

Article IV: Organization

 

Section 1. Asia-Phil shall be governed by the Board of Directors.

Section 2.  The initial BOD shall consist of the founding institutional members.

Section 3. Successive BODs shall consist of 11 members elected by the GA, Ten of whom shall be coming from the institutional members and one seat shall be reserved for an individual member.

Section 4. BOD members shall serve for a 3-year term.

Section 5. The BOD shall elect a BOD Chair, Vice-Chair, Treasurer and Secretary for a 3-year term but not more than 2 consecutive terms.

 

Section 6. The BOD shall have the following functions:

 

  1. to articulate and review the vision and mission of the association;
  2. to review, evaluate and approve applications for subsidy and the other programs and projects of the foundation;
  3. to recommend lines of future direction and action; and
  4. to review and approve applications for membership.

Section 7.  The BOD shall meet at least once a year.

Section 8.  The BOD chair is the executive officer of the foundation and shall be responsible to the BOD on all matters. He/she shall:

  1. act as project leader of all programs and projects of the foundation;
  2. oversee the financial affairs of the foundation, including budget planning, fund disbursements, and fund-raising;
  3. prepare an annual report to the BOD on the foundation’s financial status and activities; and
  4. perform other functions that the BOD will assign consistent with the foundation’s vision/mission.

 

Article V: Operations

 

Section 1.  Administrative matters of Asia-Phil shall rest on a secretariat located at  Ateneo de Manila University, Ateneo Center for Asian Studies (ACAS), the office of which shall also serve as its pemanent office.The head of ACAS shall serve as the secretary-general of the Asia-Phil secretariat.  As permanent office ACAS shall have the following functions:

  1. Repository of funds
  2. Documentation
  3. Communication
  4. Other functions that may be assigned to it by the board.

Section 2. Asia-Phil’s operations will be financed  from membership fees and other funds generated from the association’s activities. All the funds of Asia-Phil shall be deposited with the Ateneo de Manila University.

 

Section 3.  Asia-Phil shall have a logo which shall be used on all official documents and communications. No other association or person shall use this logo without the written permission of the BOD through its chair.

 

 

Article VI: General Assembly

Members of the foundation shall convene once a year, every 3rd week of August.

 

Approved on 6 July 2017, at a Meeting of the Board of Directors

Ateneo de Manila University, Quezon City

Universities Represented

NAME OF UNIVERSITY BOARD MEMBER/REPRESENTATIVE
   
Ateneo  de Davao University Rhisan Mae E. Morales, MA

rmemorales@addu.edu.ph

Ateneo de Naga University  

Malu C. Barcillano, PhD

malubarcillano@gmail.com

Ateneo de Manila University  

Violet B. Valdez, PhD

vvaldez@ateneo.edu

Manuel B. Dy, Jr. PhD

mdy@ateneo.edu

De La Salle University  

Ron Bridget Vilog, PhD

ron.vilog@dlsu.edu.ph

Lyceum of the Philippines University  

Victorina H. Zosa, PhD

vickyzosa@gmail.com

University of the East  

Mark Cleeford L. Quitoras

mquitoras@gmail.com

Xavier University (Ateneo de Cagayan)  

Laarni P. Pacamalan

lpacamalan@xu.edu.ph

Manilee Lorraine Pañares-Pagapula-an

mpagapulaan@xu.edu.ph